Work or Volunteer

WE’RE HIRING!

Administrative Assistant

Position Overview:

San Francisco Heritage is seeking an Administrative Assistant to serve as primary reception for the organization, carry out general office functions, and provide scheduling and clerical support to the President/CEO and the Director of Membership & Development. The Administrative Assistant is a full-time, non-exempt salaried position working 35-40 hours per week.

Primary Duties:

Office Coordination (25%):

  • Serve as primary receptionist for the office (answer phones, greet visitors, manage mail and deliveries, etc.)
  • Organize office; monitor and order supplies; renew bulk mail permit and postage meter
  • Manage office equipment (i.e. printer, copier, scanner, etc.)
  • Coordinate bulk mailings (print copies, create mailing labels using Mail Merge, etc.)
  • Occasional event support during evenings and weekends

President/CEO Administrative Support (25%):

  • General administrative support for President/CEO: schedule meetings, assist with email and written communications, perform clerical tasks as needed
  • Support Heritage Board of Directors and committees: schedule and coordinate meetings, order meals and refreshments, take minutes, maintain board files

Development Clerical Support (50%):

  • Assist in maintaining donor database: enter and sort data, produce reports
  • Manage and produce acknowledgement letters for all memberships and financial contributions
  • Process and manage mass mailings for fundraising events using Exceed Premier!, Excel, and Mail Merge

Qualifications

An ideal candidate for this position will possess and/or demonstrate the following:

  • Prior experience in an office administrative support role
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, Powerpoint)
  • Experience with (or willingness to learn through provided training) electronic database management, Exceed Premier!
  • Ability to operate general office equipment and willingness to troubleshoot
  • Highly organized with the ability to manage multiple projects
  • Possess great attention to detail
  • Positive attitude, patience, and strong customer service and interpersonal skills
  • Willingness to work occasional evening or weekend events
  • Bachelor’s or Associate’s Degree preferred but not required (equivalent work experience can substitute)

 Salary

Commensurate with experience. Heritage offers a competitive benefits package that includes a monthly stipend for medical insurance and ten (10) vacation days per year.

To Apply:

Email resume and cover letter to Desiree Smith, Deputy Director, at dsmith@sfheritage.org.

Please submit application materials no later than Monday, June 6th at midnight.

 

VOLUNTEERS

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Photo by Ian Boyle.

Heritage accepts new volunteers to help with a variety of different projects and tasks. These might include: research, grant writing, data entry, clerical, membership mailing coordination, publicity, brochure distribution, gardening and housekeeping projects, special events, etc.

For more information and to register for the docent training, please contact:

Interim Volunteer Coordinator Pamela Larson at 415-441-3000 x25 or sfheritagevolunteers@gmail.com.